We provide a full-spectrum of live event management services ranging from complete turn-key solutions to consulting with your in-house event staff.

Comprehensive Turn-Key Live Event Planning and Management For large live events, the array of details necessary for complete success is quite extensive. Not all events will require the full scope of services listed below:

INITIAL PLANNING

‰ Refine event strategic measurable goals
‰ Identify client event team members
‰ Master project scheduling / Gantt Chart
‰ Master event budget
‰ Ticket pricing structure
‰ Speaker roster
‰ Entertainment
‰ Food services
‰ Sponsor involvement details
‰ Master list of event vendors
‰ Event videography / photography
‰ Attendee on-site interviews

LOGISTICS

‰ Set up event communications channels
‰ Venue selection and negotiation
‰ Venue walk through
‰ Venue event layout
‰ Acquire venue promotional materials
‰ Event A/V requirements
‰ Written registration process
‰ Comprehensive event flow
‰ Venue signage
‰ Venue booths
‰ Venue telecommunications
‰ Venue parking
‰ Local restaurants and hotels
‰ Attendee hotel packages / blocks
‰ Speaker management / coaching
‰ Speaker introductions
‰ Post event cleanup / materials shipping
‰ W-9 collection

LEGAL

‰ Draft speaker and sponsor agreements*
‰ Set up digital agreement signature systems
‰ Negotiate agreements with all vendors
‰ Draft speaker / attendee media releases

* We do not provide legal services or advice —our draft agreement documents must be reviewed, revised as necessary and approved by your legal staff.

PROMOTION

‰ Create and maintain event website
‰ Set up online ticketing systems
‰ High-impact copy writing
‰ Write and submit press releases
‰ Set up media interviews with speakers
‰ Event flyer / brochure design & printing
‰ Execute social media campaigns
‰ Execute email campaigns
‰ Create next year’s event promo materials

EXECUTION

‰ Manage all aspects of entire event on-site
‰ Find and manage senior on-site event staff
‰ Hire temp staff for critical functions
‰ Find, train and manage volunteer staff

REPORTING

‰ Weekly event project management reports
‰ Weekly budget reports
‰ Weekly registration reports

POST EVENT

‰ Attendee and sponsor surveys
‰ Collect outstanding security deposits
‰ Final payments to speakers, etc.
‰ Final budget / P&L reporting
‰ Post event recap and recommendations

Menu-Based Live Event Management Services
If you are not looking for a complete turn-key solution you can use the checklists above as a way to determine which live event management services you would like us to assist you with. Just check the boxes of those items prior to our initial consultation so we have an idea what you have in mind.

Custom-tailored Live Event Management Services
If your organization has specific live event services not shown above we can easily tailor a set of services for your particular needs.

As-needed Event Management Consulting
If you want our to use our professional live event consulting services to assist your in house staff put on your live event we can do that as well.

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